The frustrating early days of slow flatbed scanning and paper jams are over forever with these document scanning tips. It’s time to retire your photocopier, recycle your fax machine and ditch your stapler bulk document scanning services is now faster, easier and here to stay!
Your steps to document scanning success.
1. Smile while you Scan
Pat yourself on the back as you think about the money, time, space and paper you are saving with every scanned file.
2. Use scanner friendly stationary
Stop putting post-it notes on paper, they jam in scanners Get good quality staple removers for everyone in the office, for all the stapled docs from those not yet initiated into your scanner friendly world.
3. Invest in hard wearing hardware!
Upgrade your document scanners and scanning software to increase speed and efficiency. Today’s document scanners are sleek, affordable and easy to drive!
For continued quality scanning, change your scanner parts yearly (or more frequently depending on use). Info-Organiser can source scanners and scanner consumables. Consult your user manual for more cleaning tips. Most manuals can be found online using Google.
4. BACKUP your scanning
The last thing you want to do is re-scan hours of work due to your computer crashing unexpectedly. So … set up a secure file backup system for all your files and do it today! (Talk to Info-Organiser or to your IT company to discuss your best options).
5. Security is essential
Ensure you keep a copy of your backup in a secure, fireproof place overnight. If you back up to a usb, disk or CD then invest in a fireproof, waterproof safety tin to store it in. Or have your data hosted via the web in a secure data centre us ask how to set this up for you.
6. Expert support everybody needs a bit now and then!
Info-Organiser Document Management Solution is the best priced, secure electronic document software in with over 15 years of experience. Ask the how to completely solve your scanning and document management needs.
